Many people presume that, in the modern era of e-mail and scanners that fax machines are not particularly relevant or useful. They do after all; require a dedicated land line, toner and a steady power supply. However, due to an interesting quirk of history, law and convenience, they remain relevant in the modern world and every office, home or business should have one.
The biggest advantage of them is that they are simple and easy to use and require minimal training. Anyone who has the ability to dial a phone number and put slips of paper into a tray can send a fax. As such, they remain important in many facilities where training is minimal and there is limited opportunity in both time and budget to train new personnel. All experienced secretaries and most office workers know how to send and receive faxes and the fact that faxes are unaffected by network outages or e-mail problems ensures that they remain an important backup despite their obsolescence. Although a particular company may want to do away with faxes entirely, the fact that they will invariably do business with a company which uses faxes will necessitate that they keep one on hand.
To be able to facilitate this, a lot of companies like Canon, Epson and Hewlett-Packard will quietly incorporate faxing options on their copiers, printers and all-in-one devices. A lot of the latest designs even include a digital fax service, in which they place a fax protocol over the firm IP network, permiting them to send out a fax to a number even if they aren’t linked to a telephone line. They can likewise get faxes in a similar manner, reducing the necessity to purchase an older style regular fax machine.
Nonetheless, such devices remain widely available, both new and restored. Most major manufacturers make simplified models that simply carry out their primary job. Additionally, many smaller companies will renovate, restore and service the machines, in addition to provide toner, even though they have been off the market for several years. The straightforwardness and ruggedness of many versions means that they’re completely functional even after thousands of pages sent and received as long as they get appropriate routine maintenance. A workplace hunting for a affordable solution to acquiring an expensive new machine can probably get an slightly older one at a low cost from a dealer.
Companies interested in a new and dedicated model will find that Office Supply companies still carry dedicated fax machines, although the make and model is limited due to the small amount of demand. These machines are top of the current line and as such highly capable of sending and receiving large documents while minimizing toner and phone line usage. There are also a number of deliberately low end and inexpensive models intended to compete with the supply of refurbished ones.
In the modern world of instant communication and technology innovations, one would be forgiven for thinking that Fax Machines were a redundant piece of Office Equipment, but you actually couldn’t be further from the truth. Even today, Fax Machines prove to be a vital machine in every office, for sending copies of official documents on a daily basis.